A recent submission to the Journal of Memory and Language, an Elsevier journal has made my hyper-aware of how the way a manuscript’s progress through the Elsevier Editorial System (EES) is indicated.  For future reference, I’ve summarised the story-so-far for a recently revised and resubmitted manuscript.  (The worst thing for a compulsive checker like me is that you’re not e-mailed about changes in status, you have to login to the EES and check to see whether the ‘Status Date’ or the ‘Current Status’ has changed.  Every few weeks you get that variable-ratio reinforcement that just reinforces your maladaptive checking behaviour!)

I’m not sure if the ‘Current Status’ stages I list below are universal for all Elsevier journals, or even for all manuscripts within the the Journal of Memory and Language, but here’s what I’ve been through so far.  (Elsevier have a few more details on some of these statuses here: http://support.elsevier.com/app/answers/detail/a_id/160/~/paper-lifecycle-from-submission-to-publication)

Submission

  • “Submission Being Processed” – 16/11/2010: The manuscript is submitted and an e-mail is sent to the corresponding author with EES login details.  The manuscript is assigned to an editor by the journal office staff.
  • “With Editor” – 18/11/2010 (estimated): Presumably an editor makes sure the thing is worthy of being sent out for review and identifies appropriate reviewers.
  • “Under Review” – 24/11/2010: The peer review process starts.
  • “Required Reviews Completed” – 24/12/2010: The manuscript is sent back for an editorial decision.
  • “Revise” – 1/1/2011: E-mail sent to the corresponding author indicating the editorial decision.

Revision 1

  • “Revisions Being Processed” – 20/1/2011: The manuscript is resubmitted and another e-mail is sent to the corresponding author
  • “With Editor” – 20/1/2011: Presumably the editor makes sure the thing is worthy of being sent out for review again…
  • “Accept” – 5/2/2011: or accepts the revised manuscript without a second peer-review.
  • Completed” – 8/2/2011: I don’t know what this stage means.  Maybe it’s an acknowledgement of my receipt of the decision letter.  Incidentally, there are now two additional visible columns: “Date Final Disposition Set” (Feb 08, 2011); and “Final Disposition” (Accept).

Publication

At this point the submission gets closed on the Elsevier Editorial System and gets moved onto an author tracking system (http://authors.elsevier.com).  One of the most important developments is the assignment of a DOI – it’s doesn’t go live until the proofs have been created, but it ‘s assigned and can be used to link to the article in the future. From now onwards, e-mail notifications seem to arrive with every change in status.

  • Expected despatch of proofs notification – 10/02/2011: A date for receipt of manuscript proofs (the journal-formatted pdf) is assigned.
  • Return of “Journal Publishing Agreement”, “Funding Body Agreement” and “Order Offprints” forms requested – 10/2/2011: A link to these forms is e-mailed and they can be completed and submitted online.  This makes a great change from the procedure of having to get snail-mail signatures from all authors, which is a real pain if collaborating with people at multiple institutions.  Once submitted, the status comment changes to…
  • Status comment changed to Publication date not yet known – 10/2/2011
  • Uncorrected Proofs made available and return with corrections requested within 48 hours – 18/2/2011 (Consistent with the tracking system information): This was done through the elsevier.sps.co.in/authorproofs/ website.
  • Status comment changed to No further corrections can now be made – 19/02/2011: ‘Proofs returned’ row also added, with the same 19/02/2011 date.  DOI link still dead and manuscript is still not yet available on the ‘Articles in Press’ section of the JML section of the ScienceDirect website.
  • PDF made available as an ‘Articles in Press’  – 02/03/2011: But the DOI link still doesn’t work.
  • DOI link made functional – 08/03/2011.
  • Article published in print journal – 05/2011.